~ West Texas Historical Association ~
How to Submit an Article for Publication in the WTHA Yearbook

General Comments:

  • Submitted papers should be approximately 17-20 pages in length, double-spaced, with endnotes.  THE PAPER MUST BE IN MICROSOFT WORD FORMAT.

  • The initial submission should include a hard copy of the paper and an electronic version sent via e-mail attachment, or on an accompanying floppy disk or CD.

  • A paper approved by the editorial staff, must be returned with all copyedited revisions made prior to the final publication deadline.

  • The Author must submit a one sentence biographical statement with their paper. Include your name, position/occupation, institution, and residence. For example:

    -Gloria Duarte is an Assistant Professor of English at Angelo State University.

    -Erik Carlson is the head of the History of Aviation Collection at the University of Texas at Dallas.

    -H. Allen Anderson is an Archival Assistant at the Southwest Collection, Texas Tech University in Lubbock.

  • Your submission will be acknowledged.

  • Put endnotes in same font style and point size as the narrative text.

  • Submit endnotes separately from the story text. Also double space endnotes for each submission.

  • After making any revisions specified by the editorial staff, please return the original editorial staff copy, your revised hard copy, and a revised version via e-mail attachment or on a floppy disk or CD.

  • Depending on the extent of needed revisions, the editorial staff will reserve the right to make minor copyediting changes without author approval.

Endnote Reminder:

  • When in doubt follow Chicago Manual of Style, 15th Edition.

  • Submit endnotes as a separate document.

  • Submit both an electronic copy and printed copy in Microsoft Word format.

Note Format Examples:

BOOKS

Basic form:

  • Robin W. Doughty, Wildlife and Man in Texas: Environmental Change and Conservation (College Station: Texas A&M Univ. Press, 1983), 122-25.

Short form (for subsequent citations):

  • Doughty, Wildlife and Man, 121.

Multivolume work:

  • H. P. N. Gammel (comp.), The Laws of Texas, 1822-1897 (10 vols.; Austin: Gammel Book Co., 1898), 1, 1094.

Short form (for subsequent citations):

  • Gammel (comp.), The Laws of Texas, I, 1094.

Edited work:

  • Euginia Horstman Connally (ed.), National Parks in Crisis (Washington, D. C.: National Parks & Conservation Assoc., 1982), 121.

Short form (for subsequent citations):

  • Connally, National Parks in Crisis, 121.

Article in edited work:

  • Martin Melosi, “Lyndon Johnson and Environmental Policy,” in The Johnson Years, ed. Robert A. Devine (Lawrence: University Press of Kansas, 1987), 121.

Short form (for subsequent citations):

  • Melosi, “Lyndon Johnson and Environmental Policy,” 121.

Reprinted work:

  • Mattie Austin Hatcher, The Opening of Texas to Foreign Settlement, 1801-1821 (Austin: University of Texas Press, 1927; reprint, Philadelphia: Porcupine Press, 1976), 121-123.

Short form (for subsequent citations):

  • Hatcher, The Opening of Texas to Foreign Settlement, 121.

PERIODICALS

Initial Citation:

  • Dan Flores, “Place: An Argument for Bioregional History,” Environmental History Review, 77, No 4 (Winter, 1994), 121-23.

Short form (for subsequent citations):

  • Flores, “Place: An Argument for Bioregional History,” 121-23.

  • Use Arabic versus Roman numerals for volume numbers, no matter how the journal prints them.

NEWSPAPERS

Initial Citation:

  •  Jim Morris, “Padre Resort Deadly Idea, Critics Fear,” Dallas Times Herald, Sun., July 15 1990, sec.1, p1.

Short form (for subsequent citations):

  • Morris, “Padre Resort Deadly Idea,” p. 1

  • Include name, number or letter or section, and page number as available.

  • Author's name and article title should be included as available.

ARCHIVAL MATERIAL

Full Citation:

  • “Memorial Civil War Record of Comrade William Randolph McEntire (hereafter “Memorial Record”), July 11, 1920, U Ranch Records, 1846-1996 (hereafter URR), Box 1, Folder 6, p. 6 (Southwest Collection/Special Collections Library, Texas Tech Univerisity) hereafter SWC.

Short form (for subsequent citations):

  • “Memorial Record,” URR, Box 1, Folder 6, p. 6.

  • List information in the citation in sequence from the specific item to the repository.

Full Citation, letter Example:

  • [Liquidating Agent, Commonwealth National Bank] to W. R. McEntire, Dallas, Jul. 27, 1917 McEntire Family Papers, 1821-2000 (hereafter MFP) Box 1, Folder 2, (Southwest Collection/Special Collections Library, Texas Tech University) hereafter SWC.

Short form (for subsequent citations):

  • [Liquidating Agent] to McEntire, Jul. 27, 1917  MFP, Box 1, Folder 6.

  • Most importantly, be consistent in your abbreviations when citing original archival documents.  Place personal comments in brackets.

CENSUS RECORDS

Full Citation:

  • U.S. Tenth Census (1880), Travis County, Texas, Population Schedules, City of Austin (microfilm; Austin-Travis County Collection, Austin Public Library; hereafter ATCC), 921-923.

Short form (for subsequent citations):

  • U.S. Tenth Census (1880), Travis County, Texas, City of Austin (ATCC) 921-923.

  • Cite Record Group Numbers before location of item.

DISSERTATIONS AND THESES

Full Citation:

  • Monte L. Monroe, “Lone Star Environmentalist: U.S. Senator Ralph W. Yarborough” (Ph.D. diss., Texas Tech University, 1999), 221.

Short form (for subsequent citations):

  • Monroe, “Lone Star Environmentalist,” 221.

  • For thesis, merely say (M.A. thesis, Texas Tech University, 1990), 221.

PERSONAL CORRESPONDENCE AND INTERVIEWS

Full Citation:

  • Glenn Biggs to Monte Monroe, April 13, 1990, interview (tapes in possession of author, hereafter cited as author).

  • Glenn Biggs, San Antonio to Monte Monroe, Lubbock, April 13, 1990 (original in possession of author, hereafter cited as author).

  • Glenn Biggs to Monte Monroe, Lubbock, April 13, 1999, e-mail (printed copy in possession of author, hereafter cited as author).

Short form (for subsequent citations):

  • Biggs to Monroe, Apr. 13, 1990 (interview, author).

  • Biggs to Monroe, Apr. 13, 1990 (letter, author).

  • Biggs to Monroe, Apr. 13, 1999, (e-mail, author).

  • Be consistent in citing original material.  Remember to identify for the researcher where they can find the material.

  • There is no real need to cite tape number and side.

  • If the interview is located at an archive then cite location of repository as shown under archival material above and place in parentheses).

WEBSITES

Full Citation:

Short form (for subsequent citations):

  • Wilson, “William Daniell,” Rootsweb.com [Accessed Feb. 22, 2004].

  • “Abilene, TX,” Handbook of Texas Online, [Accessed Wed. Mar. 30, 2004].

MAPS

Published Maps:

Short form (for subsequent citations):

  • Wilson, “William Daniell,” Rootsweb.com [Accessed Feb. 22, 2004].

  • “Abilene, TX,” Handbook of Texas Online, [Accessed Wed. Mar. 30, 2004].

CONTACT INFORMATION:

For further editorial assistance or information about submitting your papers, please contact Monte at the addresses below:
  • Monte L. Monroe, Ph.D.
    Southwest Collection Archivist
    Texas Tech University
    Southwest Collection/Special Collections Library
    Box 41041
    Lubbock, TX 79409-1041
    (806) 742-3749 WK
    (806) 742-0496 FAX
    monte.monroe@ttu.edu

P.O. 41041
Texas Tech University
Lubbock, Texas
79409-1041
Ph. 806-742-9076 wthayb@ttu.edu

Back to the WTHA home page

This website, which is best viewed in Internet Explorer versions 6.0 or higher.