Texas
Tech University's Records Retention Disposition Form
When discarding office files, please fill out the RRD form and
send a completed copy to the Records Management Office.
Click here for a Blank RRD form [word document]
Instructions for completing the Records Disposition Log and example of completed log:
1. Enter the Record Type, Series #, and Retention Time, of which can be found on TTU's Retention Schedule.
2. Enter the beginning and ending dates of the record type.
3. Enter the volume, in inches and/or cubic feet, of the records.
4. Indicate the appropriate
method of final disposition- UA=Send to University Archives, RC=Recycle, SH=Shred
*Records containing personal information, such as
social security numbers, should be shredded. Confidential records should also be
shredded.
5. The person authorizing the disposal of the records must sign the log.
6. Enter the actual date on which the records are disposed of.
7. Forward a copy of the disposition log to the Records Management Office at MS 1041 at the end of each fiscal year.
Example of completed form:
Record Type |
Series # | Retention Time | Dates of Records | Dispositon Method | Signature Authorizing Disposition | Disposition Date |
| Payroll Sheets | 3.2.002 |
4 |
1988-1996 |
Shred |
J. Smith |
3/5/02 |
| Travel Authorizations | 1.1.044 | FE+3 | 1990-1994 | Shred | J. Smith |
3/5/02 |
| Billing Detail- Telecommunications | 5.5.001 | FE+3 | 1989-1995 | Recycle | J. Smith |
3/5/02 |
| Personnel Information or Action Forms | 3.1.022 | 2 | 1990-1994 | Shred | J. Smith |
3/5/02 |