TEXAS TECH UNIVERSITY RECORDS RETENTION SCHEDULE - BY CATEGORY [NOTE:  These are PDF Files]

Administrative Records - Section 1.1 General Section 1.2 Records Management, and Section 1.3 Publications and Publicity

Electronic Data Processing Records - Section 2.1 Automated Applications and Section 2.2 Computer Operations and Technical Support

Personnel Records - Section 3.1 Employee, Section 3.2 Payroll, Section 2.3 Personnel Administration

Fiscal Records - Section 4.1 Worksheets, Detail Information on Financial Event or Transaction; Section 4.2 Documents of Original Entry, Section 4.3 Journals or Registers, Section 4.4 Ledgers, Section 4.5 Reports, Section 4.6 Documents Showing Compliance with System of Internal Control, and Section 4.7 Other Fiscal

Support Services Records - Section 5.1 General, Section 5.2 Facility Management, Section 5.3 Purchasing, Section 5.4 Risk Management, Section 5.5 Telecommunications, and Section 5.6 Vehicles

Texas Tech University Records - Section 6.1 Police, Section 6.2 Archives, Libraries and Museum, Section 6.3 Academic and Miscellaneous TTU Records, and Section 6.4 Research and Patent Records, and Section 6.5 Student Records

Please note, the retention times listed below apply to the ONE "master copy" of a document which is the original or "master" copy.  Any extra copies of a document are considered to be "convenience copies" [aka duplicates], which can be disposed of at any time when it's usefulness ends.  At no time should a convenience copy be kept longer than the record copy.

*NOTE:  The comments following the record type headings are meant to help elaborate on the description of each the record type and come mostly from the Texas State Library and Archives Commission.

***CAUTION: A state record may not be destroyed if any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving the record is initiated before the expiration of a retention period for the record set by the commission or in the approved records retention schedule of the agency until the completion of the action and the resolution of all issues that arise from it, or until the expiration of the retention period, whichever is later.
-Section 441.187 (b), Government Code